Administrative Services Director Chris Lordi (Photo by Anya Tikka)
Maintenance Director Marvin Eversdyke talks with board member Chuck Pike during the meeting (Photo by Anya Tikka)
“I treat you as customers. I want to get things done as quickly and efficiently as I can, from response time and request, to completion.”
By Anya Tikka
MILFORD — The Delaware Valley School District needs a new maintenance shed and other upgrades to save money, Maintenance Director Marvin Eversdyke and Administrative Services Director Chris Lordi told the school board once again in their January meeting.
The bottom line is long-term savings, they said.
“Many years ago, when I started here, we wanted a system that we can track, handle what is required," Eversdyke said.
He said accountability is also important. And since his background before coming to the district was in business, he’s treating the project as “a kind of business plan to save money.”
Preventive maintenance means preserving equipment to give it longer life, he said.
“I treat you as customers," Eversdyke said. "I want to get things done as quickly and efficiently as I can, from response time and request, to completion.”
The proposed program allows him to track and improve the life of the equipment — from the simple changing of a filter to the overhauling of a monitor.
'We put vendors on notice'Lordi talked about measures already taken.
“We maintain equipment on a schedule of buses to counteract future issues," he said. "We wanted to quantify, test equipment, make adjustments, change oil, to extend life — to mitigate our cost.”
In the past, supplies were purchased on a whim, resulting in higher costs, he said. And there was no inventory.
“We put vendors on notice, and we wanted to come up with a program," Lordi said. "I worked with a third party, and with Director of Curriculum and Technology Gina Vives, who built our own in-house computer system. It’s more tangible. We operate on our own pace, on our own parameters that work for us, and extend equipment life.”
The program has gone to every building, cataloging and codifying 750 pieces of equipment to a computer system, by model, serial number, required maintenance, and with an optional printout.
Every piece of equipment is now labeled, which makes directing maintenance workers to a specific building or spot simple and easy.
The role of the new maintenance building, to extend equipment life, "is the backbone of the program," he said.
He wanted a work order system to replace the old one, which used to be just pieces of paper. The new system breaks everything down — custodial system, fields and grounds, technology, transportation, further broken down into a wide range of subcategories.
“Every single person in the district is in the system, with remote and email capabilities,” Lordi said.
There have already been energy savings. Eversdyke installed an electric sub meter in one of the schools, he said, and it reduced costs.
Some type of program to cover the whole building, to make it more energy efficient, is necessary, he said. And with the new system, everything can be managed from control room.
“We don’t have to run around all the rooms" to lower temperatures, said Superintendent John Bell. "We can do it 6 p.m., all 300 rooms. It saves money, but there’s also convenience factor, and efficiency.”
Lordi also looked at installing solar power on 55 acres downriver, but it proved to be in flood zone, and the panels are too heavy for the roofs. Wind power was also assessed, he said.
Having the capability of automatic shutdown regarding computers and other equipment reduces the carbon footprint and saves energy and costs, he said, as does going to smaller computer notebooks.
Almost 800 PC’s were saved by moving them to use one single sever to work all them, in the elementary school, he said.